Event Planning FAQs | Hemsworth Estate
Have a question about planning an event at Hemsworth Estate?
This FAQ section may help you, otherwise please contact us.
How many people can the space hold?
Venue Possible Arrangements People
The Dining Room Dining Room Table Seating Only 10 people
The Drawing Room & Verandah Settees, Armchairs and Round Tables 30 people
The Rose Garden Ceremony Seating, Round Tables and Harvest Trestles Up to 150
The Greene Round Tables and Harvest Trestles Up to 150
The Lawn Marquee, Dance Floor, Round Tables and Harvest Trestles Up to 200
What exactly does the fee include?
  • Onsite coordination
  • Exclusive use of the space for three hours
  • Sound system with AUX (ipod) cable
  • Tables and seating for up to 75 guests.
What is excluded from the rental fee?
  • Extra tables and seating for over 75 people
  • China, silverware, linens, lights, floors, marquees etc all need to be hired
  • Catering, beverages and waitstaff
  • The use of the Guinness and Wallace suites for preparation before the event
  • Extra hours ($100 per hour before 6pm and $200 per hour after midnight)
  • Extra decorative items (see our full list of what’s available here)
  • Transport to and from the venue
How many hours does the rental rate include?
  • Ceremonies are for three hours
  • Receptions are for six hours

Extra hours can be added for $100 per hour before 6pm and $200 after midnight.

How many parking spots are available for guests?
We have expandable areas for parking, the nearest parking to the venues fits about 60 cars.
Can I use any vendor or do you have a list of preferred vendors?
We do have a preferred list of vendors that you can see here. Please let us know if you would like to use your own vendors.
Do you do all set up and tear down of items you provide?
Yes we do! Any additional set up you would like done will be for an additional fee. Price on application depending on the request.
If the ceremony and reception will be held in the same space will you have enough time and staff to make this a seamless transition?
Yes we will. If you are booking both a Ceremony and Reception, the whole venue will be for your exclusive use and set up for both events will be done beforehand.
When can I begin set up on my wedding day?
Type of event Time of event Set up time
Morning Ceremony 10:00am – 1:00pm 8:00am
Afternoon Ceremony* 3:00pm – 6:00pm 1:00pm
Afternoon Reception 3:00pm – 6:00pm 1:00pm
Evening Reception 6:00pm – Midnight 2:00pm

*Afternoon ceremony available with a reception package only.

What is your weather contingency plan?

Hemsworth Estate is open to the elements so we have a 12 x 6m Marquee available for hire. for wet weather contingencies. 

Are there any restrictions on the use of the space?
Please keep to the arranged area, there is also a working farm on the property and we cannot guarantee your safety. Please do ask a staff member before exploring areas for any photography. No damage or alteration can be done to the grounds including digging in the Lawns without permission, entering the gardens without using the paths and nothing can be attached to the walls of the house both inside and out without consultation. Any bands or loud music must stop at midnight.
Are there restrictions on photography or videography?
No restrictions! If you want to explore more of the property beyond the hired venue, please do get in touch with a staff member.
Are there any noise restrictions?
Reasonable care and consideration of the surrounding properties and farming community when playing music must be taken into consideration. All loud music must stop at midnight.
Is there a bridal room and a groom’s suite?
We are happy to offer the Wallace and Guinness rooms to the couple for preparation and touch ups between the ceremony and reception as our gift for couples booking both events at Hemsworth. For ceremonies you are welcome to use the rooms to get ready for $100 per room.
Can I see a sample of the items you provide?
We are happy to offer our photo catalogue. If you would like to see samples in person, this will incur an extra fee depending on sample required.
How much is the deposit?
To confirm and secure a reservation, 10% of your total function fee is due as a non‐refundable deposit.
When is the balance due?

  • 50% of the total cost is due three months before the function date.
  • Final amount is due 14 days before the function date.
What forms of payment do you take?
We take credit card, bank transfers and cash deposits.
What is your cancellation policy?
In the event of cancellation the following terms will apply: All cancellations must be made by phone and confirmed in writing. For functions canceled more than two (2) months in advance, any payments other than the 10% non refundable deposit will be returned. For functions canceled two (2) months or less before the function date, the cancellation fee will be equal to 25% of the total estimated value of the function. Less than fourteen (14) days before the function date, the cancellation fee will be equal to 50% of the total estimated value of the function. The non‐refundable deposit will apply for all cancellations.  

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